Please email a Resume and Cover Letter to: [email protected]
Candidate screening will begin as early as November 4th and the hiring authority may exercise the option to make a hiring decision at any time after. This position is open until filled.
This full time, permanent position offers competitive benefits including fully covered medical, dental, vision, life, and short-term disability insurance. The Aquarium additionally offers a 403b matching retirement account, 16 vacation days, 9 holidays, paid sick time, and an Employee Assistance Program.
POSITION TITLE: Director of Facilities
REPORTS TO: President/CEO
JOB SUMMARY: The Director of Facilities supervises and is responsible for the efficient operation and maintenance of all buildings, grounds and custodial areas of the Aquarium – which includes the Maintenance, Custodial, and Grounds Departments. Serves as a member of the senior management team.
GENERAL ACCOUNTABILITES AND ESSENTIAL FUNCTIONS
Performance will be up to standard when the following key result area needs are met in a professional and proactive manner. Timeliness in execution, attention to detail, thoroughness, and positive energy should be clearly displayed. This position is responsible for all aspects of the Aquarium facility, engineering, and coordination with on-site agencies prior to and during ongoing construction, implementation of approved projects and supervision of grounds, maintenance, custodial and operation staff. The Director of Facilities is key to maintaining a modern, effective infrastructure in coordination with diverse entities to achieve the Aquarium’s objectives. This position is responsible for operational facility related issues and will serve on committees or work independently to make decisions for the best outcome for the Aquarium.
POSITION DUTIES and REQUIREMENTS
The Director of Facilities will be responsible for the implementation of facility projects that are identified by the President and Board of Directors. This position will be involved in the planning and design also. The Director will be required to be current on all building and planning regulations and codes in addition to contractual and financial guidelines and industry standards and decisions regarding safety and environmental security, including earthquake and tsunami preparedness that will impact the Aquarium, its visitors, volunteers and employees.
- Demonstrates an understanding of the Oregon Coast Aquarium, Oregon as a community and the greater Aquarium industry.
- Work as a part of a team to develop strategies and policies for the Aquarium, focusing on the areas of facilities, grounds, custodial and operations– keeping the President appraised of status of various projects, issues and developments.
- Submits progress reports, and meets with the President as required.
- Participates in the development of new exhibits as a member of the Exhibits and Facilities committees. Oversees the construction and repair of all exhibits.
- Prepares tracks and monitor Facility Department budgets.
- Supervises and participates in the hiring, training, scheduling, supervision and performance of all facilities (maintenance, grounds, and custodial) staff.
- Oversees new construction.
- Prepare written reports outlining project, goals and cost estimates.
- Investigate facility’s needs, analyze, recommend and implement solutions.
- Consult with other professionals when required, on design questions or specific engineering problems and principals specific to Aquarium needs.
- Oversee construction projects, both in-house and contracted from conception to completion.
- Consult with contractors and vendors to coordinate timely work schedules and the oversight of materials being used.
- Ensure that all federal and state building codes are being met involving any facility related projects.
- Assesses physical conditions, develops plans, monitors and oversees the implementation to completion of projects for maintenance, grounds, custodial and operations departments.
- Responsible for record keeping and report systems in the Facilities Department.
- Approves all expenditures related to the Facilities Department.
- Promotes the safety and training for applicable staff on proper operation of all facility related tools and equipment.
- Serves on the Aquarium’s safety committee.
- The above accountabilities represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related or a logical extension of the position
SUPERVISORY RESPONSIBILITIES
This position supervises Maintenance, Custodial, and Grounds Departments.
QUALIFICATIONS REQUIRED (Minimum)
- Bachelor’s Degree in a pertinent field of Engineering, or other closely related field – OR equivalent combination of education and experience.
- Minimum of four years’ experience in the supervision of building or construction projects – including formulation of project specifications, soliciting bids, monitoring work and budgets for the projects.
- Minimum of four years’ experience operating and providing maintenance to an industrial plant or commercial facility.
- Proven knowledge of building construction, carpentry, plumbing and electrical and other maintenance skills. Specialized training or certification in these areas is preferred.
- Proven knowledge of building codes and engineering practices in all aspects of construction.
- Experience maintaining HVAC systems and specialized equipment such as chillers.
- Goal oriented and close attention to detail.
- Must be able to use word processing and spreadsheet programs.
- Must be able to work outside in varying degrees of weather conditions. Climb stairs, ladders and the use scaffolding is a requirement. Must be able to work in confined spaces such as tunnels and tanks. Successful candidate have or be able to obtain a confined space supervisor certification within six months of the date of their employment.
- Experience with OR-OSHA Division II General Occupational Safety and Health Rules.
- Experience in inspecting ladders, power tools and other maintenance related equipment for safety.
- Must have a valid driver’s license upon starting employment at the Aquarium.
